Privacy Policy of Vanguard HR Consultancy

 Business Name: Vanguard HR Consultancy
Jurisdiction: United Kingdom
Effective Date: 14/03/2026

Vanguard HR Consultancy ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data when you visit our website or use our services.

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following categories of personal data:

Information you provide to us:

• Name
• Email address
• Phone number
• Company name
• Any information submitted through contact forms, enquiries, or service requests

Information collected automatically:

• IP address
• Browser type and version
• Pages visited on our website
• Time and date of visits
• Website usage data through cookies or analytics tools

2. How We Use Your Information

We use your personal data for the following purposes:

• Responding to enquiries or contact form submissions
• Providing HR consultancy services
• Managing client relationships
• Improving our website and services
• Complying with legal and regulatory obligations

We will only process your personal data where we have a lawful basis to do so under UK GDPR.

3. Lawful Bases for Processing

We rely on the following lawful bases:

• Contract: Where processing is necessary to provide services you request.
• Legitimate Interests: To operate and improve our business and website.
• Legal Obligation: Where we must comply with legal or regulatory requirements.
• Consent: Where you have given clear consent (e.g. marketing communications).

4. Sharing Your Information

We do not sell or rent your personal data.

We may share information with:

• Professional advisers
• IT and website service providers
• Legal or regulatory authorities where required by law

Any third parties processing data on our behalf are required to keep your information secure and use it only for authorised purposes.

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting obligations.

Client-related information may be retained for up to 6 years in line with UK business and legal record-keeping requirements.

6. Data Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure.

However, no internet-based system can be guaranteed to be completely secure.

7. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your personal data
• Object to or restrict certain processing
• Request transfer of your personal data (data portability)
• Withdraw consent where processing is based on consent

Requests can be made using the contact details below.

8. Cookies

Our website may use cookies and similar technologies to improve user experience and analyse website traffic. You can control cookie preferences through your browser settings.

A separate Cookie Policy may provide further details.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of other websites.

10. Contact Information

If you have any questions about this Privacy Policy or how we handle personal data, please contact:

Vanguard HR Consultancy
Email: info@vanguardhrconsultancy.com

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
https://ico.org.uk

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.